◎
Fast check in
Participants tap their NFC card and attendance is recorded in seconds.
Simple attendance for real groups
Attendance should take seconds.
Not a clipboard.
123Beep makes attendance simple with NFC check in, smart organization tools, and a friendly experience built for groups, clubs, teams, and communities.
NAE+
Tap. Beep. Checked in.
No paper list required.
)))
NORA
Troop Meeting
Hold your card against the back of the phone
Ready for check in
✓
BEEP!Nora is checked in
Tap. Beep. Checked in.NFC check inAttendance trackingOrganization managementReports
HOW IT WORKS
Checking in is as easy as
1, 2, BEEP.
Keep the process fast enough for kids and simple enough for every leader.
1
Tap
Hold the NFC card against the back of the check in device.
•••
2
BEEP!
))Beep
123Beep recognizes the participant and the active meeting.
•••
3
✓
You're in
Attendance is recorded instantly and leaders see the result in real time.
BUILT FOR LEADERS
Less attendance work.
More time with your group.
Manage participants, meetings, attendance, groups, and cards without juggling paper lists and disconnected spreadsheets.
◷
Smart meetings
123Beep presents the right meeting based on time, group, and participant eligibility.
✓
Easy corrections
Leaders can manually check participants in or correct attendance when needed.
▦
Flexible groups
Organize people into levels, teams, classes, rooms, or any structure that fits.
↗
Attendance insights
Review attendance by participant, meeting, group, or date range without rebuilding reports.
✦
Friendly experience
Use organization colors, simple instructions, and positive celebration screens.
123BEEP WEB
Manage everything
from one place.
The web portal makes setup, maintenance, reporting, and bulk administration much easier from a full size screen.
app.123beep.com
MONDAY, SEPTEMBER 14
Good evening, Erika
Participants2423 active
Cards assigned213 need cards
Attendance92%This month
Invitations2Pending
Next meetingView calendar
16SEP
Troop Meeting5:30 PM · Denton County DreamLab24 participants expected
Needs attention3 items
3
Participants need cardsAssign cards before the next meeting
2
Pending invitationsSent this week
1
Record needs reviewMissing group assignment
Import from ExcelBulk editExport reportsCalendar managementOrganization setup
IMPORT CENTER
Already have a spreadsheet?
Perfect.
Bring your existing participant list with you. Upload Excel or CSV and 123Beep helps match your information, identify issues, and preview everything before anything is saved.
- ✓Map your existing columns
- ✓Spot duplicates and missing information
- ✓Review changes before import
- ✓Fix problems directly on screen
↥
Import participantsparticipant roster.xlsx
Ready to reviewYour file123Beep field
Girl Name→Participant name
Level→Group
Parent Email→Guardian email
Card UID→NFC card
32Ready
5Groups found
29Cards found
2Need review
FOR ORGANIZATIONS
Made for groups that
bring people together.
Your organization has its own structure. 123Beep adapts to it instead of making you adapt to the software.
✦
Youth groups⌂
School programs●
Sports teams◇
Clubs△
Camps♥
Community groupsDon't see your type? That's the point. Create your own groups, terminology, colors, and structure.
The best attendance sheet is the one
nobody has to think about.
Tap.BEEP.Done.
?
USER GUIDE
New to 123Beep?
Follow the step by step guide for organization setup, NFC cards, meetings, check in, leader access, attendance, and troubleshooting.
EARLY ACCESS
Ready to make
attendance easier?
From your first participant to your hundredth meeting, 123Beep keeps everyone organized and attendance simple.